Payroll Assistant

We are looking for a dependable and detail-oriented Part-Time Payroll & Administrative

Assistant to join our team. The ideal candidate will have experience with payroll,

QuickBooks Enterprise, accounting, and general office administration.

This position will work closely with our Accounting Manager and must be comfortable

handling confidential employees, payroll, financial, and company information.

Description:

We are looking for a dependable and detail-oriented Part-Time Payroll & Administrative

Assistant to join our team. The ideal candidate will have experience with payroll,

QuickBooks Enterprise, accounting, and general office administration.

This position will work closely with our Accounting Manager and must be comfortable

handling confidential employees, payroll, financial, and company information.

Key Responsibilities

• Assist with weekly payroll processing and verification of employee hours.

• Process the full payroll cycle when the Accounting Manager is out of the office.

• Enter and maintain accurate payroll and employee information in QuickBooks

Enterprise.

• Review timecards, hours, deductions, and other payroll information for accuracy.

• Assist with billing, accounts payable, accounts receivable, and invoice preparation.

• Obtain, review, and verify time-and-material (T&M) tickets and supporting

documentation.

• Follow up on outstanding customer accounts when needed.

• Maintain employee and project records, work logs, job information sheets, and project

rosters.

• Assist with contractor, vendor, and supplier documentation.

• Assist with contracts, change orders, and other construction-related paperwork.

• Provide general administrative and accounting support to the Accounting Manager.

• Perform additional office duties and special projects as needed.

Qualifications

• Previous payroll, bookkeeping, accounting, or administrative experience.

• QuickBooks Enterprise Payroll Experience is strongly preferred.

• Construction industry experience is a plus.

• Proficient with Microsoft Excel, Word, and Outlook.

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to work independently and meet deadlines.

• Good written and verbal communication skills.

• Dependable, trustworthy, and able to maintain strict confidentiality

What you'll do:

• We are looking for a dependable and detail-oriented Part-Time Payroll & Administrative
• Assistant to join our team. The ideal candidate will have experience with payroll,
• QuickBooks Enterprise, accounting, and general office administration.
• This position will work closely with our Accounting Manager and must be comfortable
• handling confidential employees, payroll, financial, and company information.
• Key Responsibilities
• • Assist with weekly payroll processing and verification of employee hours.
• • Process the full payroll cycle when the Accounting Manager is out of the office.
• • Enter and maintain accurate payroll and employee information in QuickBooks
• Enterprise.
• • Review timecards, hours, deductions, and other payroll information for accuracy.
• • Assist with billing, accounts payable, accounts receivable, and invoice preparation.
• • Obtain, review, and verify time-and-material (T&M) tickets and supporting
• documentation.
• • Follow up on outstanding customer accounts when needed.
• • Maintain employee and project records, work logs, job information sheets, and project
• rosters.
• • Assist with contractor, vendor, and supplier documentation.
• • Assist with contracts, change orders, and other construction-related paperwork.
• • Provide general administrative and accounting support to the Accounting Manager.
• • Perform additional office duties and special projects as needed.

Education: High School

Physical:

• Manual Dexterity
• Moderate Lifting (up to 50 lbs)
• Repetitive Motion
• Bending / Stooping / Kneeling
• Pushing / Pulling